Release History (Feb 2007 - Dec 2017)

  • Common Rating Elements have been implemented. The Common Rating Elements are as follows:
    • Quality
    • Schedule
    • Cost Control
    • Management
    • Utilization of Small Business
    • Regulatory Compliance
    • Other Evaluation Area 1
    • Other Evaluation Area 2
    • Other Evaluation Area 3
  • Data elements have been revised.
  • The CPAR/Evaluation Status Report and the Contract Status Report have been combined into a single Status Report.
  • Registered contracts appear on the To Do List of the Assessing Official Representative or the Assessing Official 30 days prior to when they are due to be initiated.
  • The PDF version of the evaluation has been removed.
  • A data field for Project Title has been added.
  • A data field for Complexity has been added.
  • The period of performance is stated in the error message when an evaluation with an overlapping period of performance is entered.
  • The Contractor Representative comment period has been revised to 60 days.
  • The evaluation will move to PPIRS on Day 15 following date the Assessing Official transmits it to the Contractor Representative. If the evaluation is incomplete, it will be marked in PPIRS as "pending".
  • The "Improving Communication" question asked of Assessing Officials and Contractor Representatives has been removed.
  • The Contract Data Entry and Business Analysis Reports access levels have been removed.
  • The Focal Point/Alternate Focal Point can update the evaluation type between Interim, Final, and Addendum.
  • Architect-Engineer and Construction contracts will be evaluated on an annual basis. Evaluation due dates and reminder emails will be calculated on an annual basis for these contracts.
  • The Reviewing Official is now optional for Architect-Engineer and Construction evaluations. A Reviewing Official will only be required for these evaluations in the event that the Contractor Representative does not concur with the evaluation.
  • The DD2631 (ACASS) and the DD2626 (CCASS) have been removed.
  • The terms "Rating Official" and "Evaluating Official" have been changed to "Reviewing Official."
  • The Business Analysis Reports (BAR) access level has been removed.
  • The interface to the Resident Management System has been removed.
  • The updated Guidance for the Contractor Performance Assessment Reporting System (CPARS) dated July 2014 has been posted under the Guidance tab on the CPARS website.

  • An email notification was added to notify users of the upcoming “brownout period”. The email will be sent to the Focal Point, Alternate Focal Point, Assessing Official Rep, Assessing Official, Contractor Rep, and Reviewing Official if they have in-process evaluations on their To Do List, urging the users to complete any in process evaluations prior to the merge release.
  • A splash screen has been added to the login screen, notifying users of the upcoming “brownout period”. Users will be required to acknowledge the screen.
  • The functionality to Initiate/Draft a new Evaluation will be disabled on 05/21/2014 and will remain in effect until the merge release. All other system functions will remain unchanged.
  • Correct 3-Year Rolling Window Lag. System used to remove contract actions from Auto Register where the Signed Date was greater than 3 years and the contract had not been registered in CPARS, ACASS, or CCASS. This caused an issue with the PPIRS Compliance Metrics in that not all eligible contracts were used in the calculation. The new process removes Architect-Engineer and Construction contracts from the Auto Register list 6 years after contract completion date and removes Systems and Non-Systems contracts from the Auto Register List 3 years after contract completion date.

  • The threshold for Heath Care contracts has been changed to >$1M for Department of Defense agencies.
  • The threshold for Fuels contracts has been changed to >$5M for Department of Defense agencies under Operations Support.

  • AbilityOne contracts have been excluded from Auto Register for non–Department of Defense agencies. This applies to contracts awarded after the release date of August 20, 2013. AbilityOne contracts will continue to be available in Auto Register for the Department of Defense.

  • The DoD CPARS Policy Guide has been replaced with the Guidance for CPARS effective November 2012 for all users.
  • CPARS online help has been updated to be consistent with the new CPARS Guidance.
  • Science and Technology Business Sector/Subsectors have been added for Federal Agency Systems and Nonsystems awards.
  • Vehicles and Related Equipment Business Sector/Subsector has been added.
  • Nonsystems — Installations Business Sector/Subsector has been renamed to Nonsystems — Facilities Services.
  • Nonsystems — Base Supplies Business Sector/Subsector has been renamed to Nonsystems — Facilities Supplies.
  • Nonsystems — Troop Support Business Sector/Subsector has been renamed to Nonsystems — Personnel Support.
  • A training email notification option was added to the User Profile Preferences for future on-site training announcements.
  • Modified the View Contractor Reps report for the Senior Contractor Representatives to now display the contract numbers the Contractor Reps have access to.

  • The Focal Point will now receive a system warning when granting access to a government only role when a non-government e-mail address is entered.
  • The Focal Point will now be able to delete in-process CPARS/Evaluations that are at the Initiated or Drafted Status.
  • User IDs will be displayed in the Focal Point’s Modify, View, and Transfer User Access Screens.
  • In the CPARS and CCASS modules, we will now validate the Product or Service Code (PSC) and North American Industry classification System (NAICS) codes that are entered.
  • The Assessing Official will now be able to send the CPAR/Evaluation back to the Assessing Official Rep/Initiated Status when the record was started at the Assessing Official/Drafted Status.
  • In the ACASS module, Business Analysis Reports user’s SF330 Qualified Firm Search feature has been removed from the Main Menu and the SF330 link has been removed from the Consolidated Report.
  • The Assessing Official Recommendation drop-down options have been resorted when asked “Given what I know today about the Contractor’s ability to execute what they promised in their proposal.  I ‘recommendation’ award to them today given that I had a choice.”

  • The Auto Register parameters screen has been redesigned with the option to sort by Contract Number, Contract Office Code, Contract Office, Dollar Value, Award Date, Completion Date, and Available Date.
  • The "No Access Granted" email notification to Focal Points will no longer be sent if a Final or Addendum evaluation exists.
  • The "Overdue Email Notification" and "Granting User Access" entries have been removed from the Activity Log.
  • Added an "Access Granted Date" column to the User List in the CPAR/Evaluation Status Report.
  • The ability to run a Focal Point/Alternate Focal Point list has been added at the Department and Agency POC access levels. All Focal Points will now be required to enter their Organization(s) in their User Profile.
  • In ACASS/CCASS, the "View All Evaluations" link from the Consolidated Report has been removed.
  • The CPARS Ratings Metrics report was enhanced to run more efficiently and the results page is now consistent in all modules.
  • Added a "Forgot User ID" option for users to have their User ID(s) sent to them via email.
  • Updated password criteria were added to comply with new security requirements.
  • The "Feedback" option at the Main Menu has been changed to "Submit Suggestion".
  • Added a Training link at the footer of all application pages.

  • The Main Menu has been redesigned to remove the Contract Number and Order Number fields.
  • The "Register a Contract" button at the Main Menu has been updated to read "Register/Update a Contract."
  • The Reviewing Official may now send the CPAR/Evaluation back to the Assessing Official.
  • "Delete" buttons for the selection boxes have been renamed to "Remove" buttons in order to provide greater clarity.
  • In the ACASS module, the Ratings tab has been redesigned to reflect separate tabs for Design/Services and Construction and their associated rating elements.
  • In the FAPIIS module, the Main Menu has been redesigned to remove the Record Type field.
  • The Focal Point may now authorize up to 5 Alternate Focal Points.
  • Focal Points will now have the ability to transfer multiple contracts at one time.
  • The Auto Register screen has been redesigned to move the Register and Remove buttons to the bottom.
  • Auto Registration has been updated to reflect new Product or Service Codes (PSCs).
  • Auto Registration has been updated to better map the PSCs beginning with "Z" to the appropriate business sector for Department of Defense (DoD) records.
  • Registered contracts with no access granted now show in the Focal Point and Alternate Focal Point access authorization drop downs.
  • In the ACASS and CCASS modules, a change has been made to ensure the Alternate Focal Point is receiving the correct "due" email notifications.
  • The Agency POC Auto Register List in the ACASS and CCASS modules has been updated to ensure that the option to include removed contracts functions properly.

  • Numerous Department of Defense (DoD) and US Army Corps of Engineers (USACE) references have been removed from the online help.
  • References to DODAACs have been removed.
  • APM has been renamed to Organization.
  • The Command Point of Contact access level has been renamed to Department Point of Contact.
  • The Senior Command Official access level has been renamed to Agency Point of Contact.
  • The Small Business Utilization questions regarding comprehensive and commercial subcontracting plans have been removed.
  • In the CPARS module, the Service/IT/Operations form has been renamed to Nonsystems.
  • In the CPARS module, on the Systems form, the color ratings have been changed to adjectives.
  • In the CPARS module, the Report Types have been changed to Interim, Final, and Addendum.
  • Completed Out of Cycle CPARs have been archived. In process Out of Cycle CPARs have been converted to Interim reports.
  • In the CPARS module, references to Code have been removed from the signature blocks.
  • In the CPARS module, Federal Supply Code (FSC) has been renamed to Product or Service Code (PSC).
  • In the CPARS module, Phase of Acquisition has been removed from the Program Title field.
  • In the CPARS module, the Assessing Official can now close a CPAR for which the contractor did not respond.
  • In the CPARS module, DoD Business Sector/Subsector has been renamed to Business Sector/Subsector.
  • In the CPARS module, the DoD Transportation business subsector has been renamed to Transportation.
  • In the CCASS module, the Liquidated Damages field will now accept a zero.
  • The DSN phone number field has been removed.
  • The CPARS web site has been updated to https://www.cpars.gov.
  • In Focal Point Access Authorization, the preview screen has been removed.
  • In Department POC Access Authorization, the preview screen has been removed.
  • For Senior Contractor Representative users, the Business Sector filter has been removed from View/Print Completed CPARs.
  • The email to users whose accounts are eligible for deletion following 2 years of inactivity has been rewritten to provide better instructions.
  • In the FAPIIS module, a record type for DoD Determination of Contractor Fault has been added.
  • Fixed an issue with the calendar date selector for dates past 2032.

  • DoD users have access to other agency contracts they have ordered against, without the intervention of the help desk.
  • Focal Points can remove access to multiple users/contracts at the same time.
  • Auto Register indicator appears for contracts/orders when the basic contract has been registered.
  • Maximum character count has increased to 24,000 for the Assessing Official Rep/Assessing Officials, and the Contractor Representatives for CPARS module.
  • Contractor comments are hidden until CPAR/Evaluation signed and released to the Assessing Official.
  • Changed the “Ratings” tab to “Modified Ratings” tab when the original record has been modified at the Reviewed Status.
  • Moved Contractor Rep tab to the Original Ratings tab, on a modified record, at the Reviewing Official level of access.
  • In the View/Print version of a record, Modified now appears at the top when modified from its original version.
  • Statement appears in the Contractor Comments field on a modified record, indicating to view Contractor Comments in the original record only.
  • List of all users assigned is now available from the Contract Status Report.
  • Assessor Office is now an option that can be selected from the Contract Status Report on completed records.
  • Deleting Inactive Users: Users that have not logged in within two years are notified to login in order to retain the account. The Focal Point is also notified.
  • Archiving ACASS and CCASS records 6 years from the contract completion date.
  • Focal Point can delete an Alternate Focal Point when no other access has been granted.
  • In Auto Register, you can search between 1 and 6 characters of the Contract Office Code.
  • For non-DoD orders, only 1 character is required in the Order Number field.
  • New PDF generator applied.
  • New spreadsheet generator applied.

  • Auto Registration has been updated to include Civilian Agency FPDS records.
  • The reporting thresholds in Auto Registration have been revised to reflect changes in the Federal Acquisition Regulation and the DoD CPARS Guide.
  • Auto Registration has been updated to show the Contract Completion Date and the Available Date (date that the contract/order was added to Auto Registration).
  • Auto Registration has been updated to allow the registration of multiple contracts at the same time.
  • Auto Registration has been updated to allow the search of multiple Contract Office Codes at the same time.
  • The Senior Command Official Auto Register Report has been updated to show the Contract Completion Date and the Available Date (date that the contract/order was added to Auto Registration).
  • The Senior Command Official Auto Register Report has been updated to allow the search of multiple Contract Office Codes at the same time.
  • Users from the General Services Administration (GSA) can now enter a GSA schedule number without entering an order number.
  • The CPAR/Evaluation Due Date has been eliminated from the automatic email notification advising the Focal Point, Assessing Official, and Assessing Official Representative that the CPAR/Evaluation is due in order to reduce confusion.
  • FAPIIS has been revised to allow the entry of Administrative Agreements.
  • FAPIIS has been revised to allow the user to withdraw/rescind all record types.

  • Reviewing Officials now receive overdue emails for CPARs/evaluations in a finalized status.
  • The CPAR/Evaluation Status Report now defaults to run the List of CPARS/Evaluations.
  • The Contract Status Report now defaults to run the List of Contracts.
  • Spreadsheet download capability has been added to the Focal Point’s Auto Register Contracts screen.
  • Contract Number and Order Number lengths have been increased to 25 characters. The Create New User Access, Modify Existing User Access, and View Existing User Access screens have been modified to accommodate this change.
  • DoD Focal Points may now assign access and register orders against other agency (both DoD and non-DoD) contracts, provided those orders are under their own DODAAC, without contacting the Help Desk.
  • When a registered contract is deleted, there is now an option to indicate if that contract should reappear in Auto Register.
  • When a Focal Point tries to access or assign access to a contract owned by another Focal Point, they can now see the point of contact information for the Focal Point who owns the contract.
  • Monthly Metrics are now broken out by agency.

  • Deployed the Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is used to collect contractor and grantee performance information including Terminations for Cause or Default, Defective Cost and Pricing Data, Determinations of Non-Responsibility, Terminations for Material Failure to Comply (grants) and Recipient Not Qualified Determinations (grants).
  • The ability to switch between modules without logging off has been added. Upon logging in, users will be asked to select the module they wish to work in, and once logged in can use the Switch Module button from the Main Menu to change to another module.
  • Alternate Focal Points can now run the Ratings Metrics Report.

  • Password lengths have increased to 14 characters minimum.
  • Alternate Focal Points are now able to see the same list of existing contracts as the Primary Focal Points. Go to Access Authorization, Create New User Access and click on existing contracts dropdown.
  • System Administrators are now able to send a pop-up message to users currently logged on to any module. This would be used to alert users that the system must be re-started on short notice.
  • Contractor Reps will receive the "You do not have access to the CPAR or Evaluation" message when trying to Print/View an assessment or evaluation that is in-process, but not in the rated, reviewed or completed status.

  • A tab has been added to document the prime contractor’s compliance with subcontracting goals.
  • A validation has been added to check that, every time a record is sent to the next level, someone has been assigned at that level.
  • Logon with User ID and PKI certificate has been enabled.
  • A column to show if a contract was registered within 30 days has been added to the Contract Status Report.
  • Assessing Official Representatives now receive the weekly emails that are sent to the Assessing Officials. The Focal Point has the ability to turn this function on and off.
  • The CAGE/DUNS is validated upon saving.
  • A validation that prohibits you from entering an Actual Completion Date that is before the Contract/Task Order Award Date has been added in the ACASS module.
  • The Modified Date field in the CPAR/Evaluation Status Report has been renamed to Update Date.
  • An additional help desk number has been provided on the account lock out message.
  • The appearance of the tabs has been modified to make them more distinct.
  • The original Assessing Official recommendation is retained when a CPAR is modified.
  • The Activity Log shows if a contractor has viewed/printed the CPAR/evaluation.
  • Contract Percent Complete has been removed from the CPARS module contract registration screen.
  • An Activity Log entry has been added to show when a user was removed from a contract.
  • An automatic email is sent when a record is drafted (created and saved) at the Assessing Official level.
  • For the ACASS/CCASS modules, overdue emails are provided for interim and amended evaluations based on the date that the evaluation was added to the system.
  • An email is sent when a Senior Command Official is provided with access to a new APM or access to an APM is deleted.
  • Non active Senior Contractor Representatives, Senior Command Officials, Focal Points, Alternate Focal Points, and Command Points of Contact receive quarterly emails to verify whether access is still needed.
  • Contractor’s concurrence is included when transferring ACASS/CCASS evaluations to PPIRS.
  • There is a link to the DoD CPARS Guide in the footer.
  • The online help for Contract Completion Date has been updated.
  • The email sent to the Contractor Representative when a CPAR/evaluation is due has been revised to provide clarification of the due date.
  • The html version of the CPAR form has been annotated "For Official Use Only (when filled in)."
  • The User Feedback Description has been revised to note the 1000 character limitation and to include a character counter.
  • The CPAR/Evaluation Status Report has been modified to indicate when the Notes have been used.
  • Notes have been added to the To Do List.
  • The Command Point of Contact can change the email address of Senior Command Official accounts.
  • The Contract Status Report has been updated to allow reporting on multiple DoDAACs at the same time.
  • The contract number and order number remain in the main menu upon return.
  • Status is a default column on the CPAR/Evaluation Status Report.
  • A prompt has been added during manual contract registration to clarify that the user must click on the appropriate DUNS number to proceed.
  • For the ACASS/CCASS modules, the signature blocks on the DD forms will be annotated, //Electronically Signed//, when the Assessing Official and Reviewing Official clicks on the Sign Now button.
  • For Focal Points:
    • The Modify User Access menu has been modified to reduce clicking.
    • Giving access at the basic contract level will no longer result in the user having access to all of the delivery orders under the contract. Access will have to be given for individual orders if access to orders is required.
    • When a record is archived, all access that has been granted for that contract is deleted. If the record is unarchived, the Focal Point will have to reassign users to the contract.
    • When transferring access to a new user, the user’s password no longer displays to the Focal Point.
    • Under Create New User Access, a drop down list of all the Focal Point’s contracts has been added.
  • Auto Registration:
    • The Senior Command Official has the ability to view the auto registration list of contracts/orders.
    • Auto register now includes a spreadsheet capability at the Focal Point
      and Senior Command Official levels
    • When a contract is auto registered, the Contracting Officer name is prepopulated if available.
    • USA will automatically be prepopulated in auto registration if a record comes over from FPDS-NG with a blank country code and a US state in the state code.
    • An Activity Log entry has been added to show when the FPDS-NG feed updates a contract registration record.
    • Dollar values for contract actions with multiple Contract Action Reports are aggregated in auto register.
    • Auto register has been updated to allow for removal of several contracts at the same time.
    • A note has been added to the auto registration screen to state that when a contract is removed from auto registration, the user must use the refresh option to see the change take effect.
    • Auto registration emails sent to focal points are now sent to alternate focal points.

  • The Department of Defense warning banner has been updated.
  • Rules of Behavior have been added. Users will have to accept the Rules of Behavior on a yearly basis.
  • Contractor Representative accounts can now be used across different services. For instance, instead of having separate accounts for Air Force and Army contracts, a Contractor Representative can now have one account which provides access to all of their contracts regardless of service.
  • Automatic email notifications have been modified to provide better descriptions of an assessment's status in the workflow and of the actions required of the user.

  • A larger font size has been implemented to make screens easier to read.
  • Some screen layouts have been re-designed for consistency and clarity.
  • There is no longer a Ship Repair and Overhaul form as it has been combined with the Systems form.
  • The CPARS DD forms for Services and Systems assessments have been removed. PDF views are still available for each, but are now similar to the HTML view. The ACASS and CCASS modules will continue to use their applicable DD forms.
  • There is a new sort feature provided with the CPAR/Evaluation Status Report and Contract Status Report. When viewing a list of CPARs, Evaluations, or Contracts just click on a column name (e.g. Contract Number) and the report will be resorted for you.
  • For Focal Points:
    • Ability to "Input a Completed CPAR/Evaluation" has been removed.
    • When creating users, the system will check the user's email address and will no longer create duplicate accounts if the email address is the same.
    • Improved process when modifying a user's access.

  • More than 1 alternate focal point is now allowed (limited to 3).
  • Focal Points can now pre-populate contract registration via FPDS-NG Contract Awards data feed.
  • For Focal Points, when setting up the access matrix for new or existing users, an automatic email will be sent to user(s) providing USERID and instructions.
  • "Due" email notification will now be sent 30 days early as a prompt to start the CPAR/Evaluation.
  • For ACASS module, SF330 Par update in ORCA.
  • For ACASS/CCASS modules, add a report for Senior Command Official to retrieve evaluations by DoDAAC (including legacy records).
  • Gave access to Senior Contractor users to view contract information for in-process CPARs/Evaluations.
  • Added the action required to the weekly overdue notification email.
  • Added the "User List" and "Activity Log" to the Status report for Configuration Management Board and Senior Command Officials Access Levels.
  • Added password instructions to the change password screen.
  • "Sign Now" button added to all forms to pull the individual's profile information to pre-populate signature blocks.
  • Include the contract number in the subject line in addition to the body of the email for the workflow email notifications.
  • Added the Report type (such as: initial, intermediate, final etc...) in workflow email notifications.
  • For Focal Points, added "Return to Modify Screen" button on Access Authorization - Modify Access screen.
  • For ACASS/CCASS module, Contract Status Report - changed the "Last Completed Evaluation Date" to show the Reviewing Official's signature date vice the Assessing Official's date.
  • Added CPARS online help for block 10, "Percent Contract Complete" during contract registration.
  • Passwords requirements changed to be in compliance with internet security guidelines (DODI 8500.2, February 6, 2003).
  • Added a system generated weekly email to Focal Point when contracts are registered via new auto-registration feature, but no users have been assigned.
  • Added a system generates weekly email to Focal Point when Users are assigned to a contract but contract has not been registered.
  • Activity Log will now include an entry to indicate when the Contractor Representative first accesses the CPAR/evaluation.

Top of page